01
Reduce Admin Overhead
Reclaim PM time lost to manual tracking and reporting.
Specialist PMO Transformation
Cut PMO Admin by 60%.Deliver Better Reporting in Hours, Not Days.
We modernise PMOs with governed, practical AI workflows — so your project managers stop drowning in admin and start delivering measurable outcomes.
0%
Less reporting time
0%
Less manual admin
0×
Faster planning cycles
0+
Years PMO experience
The Challenge
Most PMOs Are Running on Legacy Habits
PMOs were designed for a different decade. They're under-resourced for transformation, drowning in admin, and given no practical framework for AI adoption. Meanwhile leadership expects more visibility, more speed, and measurable AI value.
Leadership knows AI matters. Most don't know where to start. We bridge that gap — operationally.
Manual, spreadsheet-driven reporting
Duplicated admin across disconnected tools
Inconsistent governance frameworks
Meeting cycles with poor action tracking
Limited delivery visibility for leadership
No framework for safe AI adoption
PMs buried in admin instead of delivering
Status reporting that's outdated on arrival
What We Deliver
We Deliver the Outcomes That Matter
02
Improve Reporting Quality
AI-assisted reporting that's accurate, consistent, and timely.
03
Increase Delivery Visibility
Real-time dashboards and governance-ready outputs.
04
Accelerate Project Planning
AI-enabled planning cycles that cut preparation time.
05
Consistent Governance
Frameworks and standards your whole PMO can follow.
06
Stakeholder Communication
Professional, structured communications produced at speed.
07
Productive Project Managers
Remove admin burden and focus PMs on delivery.
08
Safe AI Adoption
Governed, policy-compliant AI implementation — no shortcuts.
09
Measurable ROI
Clear before/after metrics on time, cost, and delivery performance.
Our Services
Four Ways We Work Together
Not sure where to start? Start with the Assessment.
Book AssessmentIllustrative Scenario · PMO Performance Dashboards
From Spreadsheet Chaos to Board-Ready Insight in 6 Weeks
A worked example based on a typical UK financial services PMO: a £42m change portfolio losing four days a month consolidating status across 38 projects. We replace the manual cycle with a governed AI-enabled dashboard — live RAG, automated variance commentary, and a single source of truth for the ExCo. The figures below are modelled, not a single client engagement.
The Challenge
- Status packs out of date the moment they were sent.
- 4+ days per month lost to manual report consolidation.
- 38 projects, 12 different report templates, zero consistency.
- ExCo unable to see true portfolio risk in time to act.
What We Delivered
- Live portfolio dashboard with automated RAG roll-up.
- AI-generated variance and risk commentary, reviewed by PMO.
- Standardised data model across all 38 projects.
- Governance guardrails aligned to internal AI policy.
Outcome
Board-ready insight in minutes, not days. PMs returned to delivery, leadership regained confidence in the numbers, and the PMO became the fastest-reporting function in the business.
How we get to ~£1.4m / year
- PMO reporting time saved · 4 days/mo × 12 × £750/day£36k
- PM time recovered · 38 PMs × 2 hrs/mo × 12 × £95/hr£87k
- Earlier risk detection · 3% variance avoided on £42m portfolio£1,260k
- Annualised benefit≈ £1,383k
Day-rates reflect typical UK PMO blended costs. Variance-recovery assumption is conservative; published industry benchmarks (PMI Pulse of the Profession) put avoidable waste on under-performing portfolios at 9–12%. Your numbers will differ — we model them with you in discovery.
0%
First-year ROI
£0k saved p.a.
Annual portfolio savings
0%
Less reporting effort
0 wks
From kick-off to live
Want a dashboard like this for your portfolio? We'll scope it in a 30-minute call.
Book a Discovery CallAI PMO Maturity Model
Where Does Your PMO Sit Today?
Level 1
Manual
Spreadsheets, reactive admin, no AI.
Level 2
AI-Assisted
Ad-hoc tools, ungoverned use.
Level 3
AI-Integrated
Defined workflows, governed adoption.
Level 4
AI-Optimised
Continuous optimisation, measurable ROI.
Level 5
AI-Driven
Predictive, organisationally embedded.
Our Process
A Clear Path from Assessment to Transformation
01
Discovery & Assessment
Map current PMO operations, tooling, governance, and AI readiness.
02
Design & Roadmap
Build a prioritised transformation roadmap with measurable outcomes.
03
Implementation & Enablement
Deploy AI workflows, train your team, embed governance.
04
Optimise & Evolve
Ongoing review, iteration, and maturity progression support.
Client Results
What PMO Leaders Say
"They reframed our entire reporting cycle. Executive packs that used to take three days now land in an afternoon — and they're better."
Head of PMO
FTSE 250 Financial Services
"What sets this apart is the operational depth. This isn't AI theory — it's someone who's run a PMO and knows where the friction really is."
Programme Director
Public Sector Transformation
"Our PMs got their week back. The governance framework gave our CIO the confidence to scale AI across delivery."
Director of Delivery
Global Insurance Group
Ready to Modernise Your PMO?
Book a no-obligation discovery call to explore where AI can make the biggest impact in your project delivery operations.